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Definition of our terminology as used within this document:

1. A 'Client' is a person, persons, business or organisation using any of the services provided by IT@PH.

2. 'Live" means the date the website is available on the Clients chosen domain.

3. 'Domain' is the website address as specified by the Client.

4. 'Open Source Software' is software made freely available to anyone under the GNU General Public License (GPL).

5. 'Hosting' is a yearly cost to keep a clients website activated online.

6. 'Content' is both text and images that the Client requires on the website.

Terms and Conditions

1. The contract between IT@PH and the Client will be on these conditions, to the exclusion of all other terms and conditions. Any variations to these conditions shall have no effect unless agreed in writing.

2. Email will be the method of contact with regard to all communication. We will use email as our method of communication and therefore it is the Client's responsibility to inform us of any change in email address so we always have up to date email contact details. IT@PH can not be held liable in any way relating to communication issues if we are not supplied a valid email address. IT@PH will acknowledge all emails within 3 working days.

3. IT@PH will only commence development work on a Project after receipt of a non refundable, 25% deposit of the quoted Project fee from the Client. The final 75% payment is to be made on completion of the website. The website will be switched to Live once the Clients remaining balance is paid in full.

4. The deposit paid to IT@PH covers the cost of design work carried out as well as any admin work and communication with IT@PH. The deposit is non refundable.

5. Upon the Client giving IT@PH the permission to begin development work on a Project, they accept responsibility to pay the remaining 75% regardless of any changing business circumstances that may effect the completion of the Project.

6. IT@PH shall expect the Client to carry out sufficient research before proceeding with a website. This will include checking that the website/idea/business will operate legally. It is important that the website is not in any way illegal.

7. It is important for the Client to keep in contact with IT@PH throughout the entire Project. If a Client does not make contact for 2 weeks we will make up to 5 attempts to contact the client by email using the email address specified when the client placed their order. If we do not receive a response to these attempts of contact the Project may be terminated, and the deposit will not be refunded. We will levy a £25 admin charge if the client later returns and wishes to continue work on their Project.

8. Where images used on the website have been purchased by IT@PH on behalf of the Client, these images are strictly for use on the website only. IT@PH are not liable for misuse of these images by the Client or any other persons copying, altering or distributing the images to individuals or other organisations.

9. IT@PH will host and maintain the website if the Client requires us to do so and on receipt of full payment of our Hosting fees. In doing so, IT@PH will endeavour to provide a reliable and professional service to the Client at all times but do not guarantee that the website Hosting will be available at all times, especially in the event of a technical failure beyond our control.

10. All Hosting offered by IT@PH is limited to 500mb of website space unless otherwise stated in a seperate contract. If your site requires more than 500mb of space we will advise of other Hosting solutions and then cease Hosting the site.

11. IT@PH cannot be held responsible for anything adversely affecting the Client's business operation, sales, or profitability that might be claimed is a result of a service offered by IT@PH.

12. Where asked to provide search engine optimisation for a Client, IT@PH do not guarantee any specific placement or high ranking on search engines.

13. IT@PH will provide the Client with an expected completion date for the Project (live on the internet) if requested. IT@PH will endeavour to meet any given deadline, but do not guarantee and are not bound in any way to complete the Project by this date. The expected completion date provided by IT@PH is purely an estimate.

14. It is the Clients responsibility to check with IT@PH whether Open Source Software is being used or not.

15. The Client shall not be charged for Open Source Software. If there is a charge for a website using Open Source Software, the Client is paying for the installation time. Open Source Software is not owned by IT@PH or the Client.

16. IT@PH own all design and code of the website until final payment has been received in full. Once final payment is received, the Client will then own the design and code of the website, unless Open Source Software is used.

17. All images displayed on the Client's website will only be used after authorisation by the Client, and are the sole responsibility of the Client regarding usage and copyright. Should any legal issues or claims arise from the content or copyright of any images supplied by the Client or IT@PH, they will be the sole responsibility of the Client.

18. A domain name will be registered by IT@PH on behalf of the client once we have received the 25% deposit.

19. Unless using the annual management package, it is the responsibility of the Client to renew their domain names when due. If a domain name expires, IT@PH can not be held liable for this. However, IT@PH will make reasonable effort to contact the Client regarding domain renewal.

20. When a Client renews Hosting with IT@PH, this also includes domain renewal if the renewal is needed to keep the site functioning and was purchased as part of the Hosting package. If the Client does not renew the Hosting, their domain name could be made available to the public for purchase and IT@PH can not be held liable for this.

21. Renewal of Hosting is due on a yearly basis. The date of renewal will be annually from the date the website was made live. The Hosting will not be renewed if IT@PH cannot contact the Client or the Client requests for IT@PH to not host this site.

22. The Hosting renewal charge must be received within 10 days of the Hosting expiry date. IT@PH reserve the right to deactivate any website where the Hosting has expired and the Client has not paid the renewal charge. There will be an admin fee set by IT@PH for reactivating the website/Hosting.

23. If the Client does not use IT@PH Hosting services, then the management and Hosting of the Domain name are the full responsibility of the Client.

24. Should a Client wish to move Hosting away from IT@PH or transfer a Domain name away from IT@PH, a £15 admin charge will be issued, which must be paid before the transfer takes place.

25. Hosting fee's will be explained in your quotation and are subject to change.

26. IT@PH has no control of, or responsibility for, the content of Clients websites. In no way does the textual or image based Content of our Client's web sites constitute IT@PH endorsement, or approval of the website or the material contained within the website. IT@PH has not verified any of the materials, images or information contained within our Client's web sites and is not responsible for the content or performance of these sites or for the Client's transactions with them. IT@PH provides links or references to our Client's websites solely for the convenience of prospective customers and intends that the links it provides be current and accurate, but does not guarantee or warrant that such links will point to the intended Client site at all times.

27. IT@PH shall place a small text link on the footer of a Clients website that simply states the website was designed by IT@PH and links to our website.

28. IT@PH are not liable for loss, damage or corruption to files or information stored on its servers or individual PCs relating to a Client's website. The Client is solely responsible for any information or files relating to its website.

29. If a Domain name is purchased by the Client through a company other thanIT@PH, the Client has full responsibility in making sure that the domain name is renewed when due. IT@PH will not renew the Domain name when annual Hosting renewal is due if the Domain name is purchased through a company other than IT@PH.

30. IT@PH makes no claims that the contents of this website may be lawfully viewed or downloaded outside England and Wales. Access to this website may not be legal by certain persons or in certain countries. If this website is accessed from outside of the United Kingdom, it is done at own risk and the visitor is responsible for compliance with the relevant laws of the visitors jurisdiction. The terms and conditions of this website are governed by the laws of England and Wales. Jurisdiction for any claims arising in respect of this websites Content shall lie exclusively with the courts of England. If any provision of these terms and conditions is found to be invalid by any court having competent jurisdiction, the invalidity of such provision shall not affect the validity of the remaining provisions of these terms and conditions, which shall remain in full force and effect.